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Privacy notice and cookies policy

At Denefield School, we understand how important it is to respect and protect your personal data.  We want you to know that we take this responsibility very seriously and regularly review our practices.  

This updated version of our Website Privacy notice took effect on 29 March 2022. 

1. Who is responsible for your data?

Our website privacy notice applies to the personal data that Denefield School collects and uses from this website. References in this notice to “Denefield”, “we”, “us” or “our” mean Denefield School (a company registered in England and Wales with registration no 07852122  and registered office Long Lane, Tilehurst, Reading RG31 6XY). We control how your personal data is collected and the purposes for which your personal data is used. 

For clarity, we may be both the Data Controller and Data Processor of your personal data under certain circumstances. 

2. Personal data we collect about you

When using the term “personal data” in our Privacy notice, we mean information that relates to you and allows us to identify you, either directly or in combination with other information that we may hold. 

We collect and store the following pieces of information about individuals who visit and use our website (

Gathered personal data types - when you agree to provide it to us if asked
  • Email address
  • First name 
  • Last name 
  • Telephone number
Gathered personal data types - collected automatically
  • Geographical data about where you are based 
  • Duration of visit 
  • Date/time of visit 
  • Device make/model 
When is the data collected? 
  • If you complete a form on the Denefield website we will only process that data in the intended manner to complete your request

3. Why we use your personal data

We use your personal data for the following purposes: 

  • Help us understand which content on our website is popular 
  • Enable us to review, develop and improve our website 
  • Provide service by responding to completed contact forms or requests for resources 
  • Review job applications 

4. Retention periods

We will keep the information you provide us for the minimal amount of time possible to complete any request you have made via the website.

5. Information gathered by our Website provider

When somebody visits a website provided by e4education, they collect standard Internet log information that details visitor behaviour patterns.  They do this to help their clients learn more about how their website is being used and how it can be improved. 

Data processing is carried out in accordance with Article 6 (1) of the GDPR on the basis of our legitimate interest in improving stability and functionality.  The data will not be passed on or used in any other way.  However, they reserve the right to check the server log files subsequently, if there are any concrete indications of illegal use. 

If you complete any forms on the Denefield website , e4e (as data processor) will process this information on behalf of the school (data controller).  This information will be stored securely in a database, emailed to a contact at the school or both.  They do not process this information in any other way.  They will never sell, distribute or lease this information to third parties, unless they are required to do so by law. 

6. Cookies

In order to improve our services, to provide you with relevant content and to analyse how visitors use our website, we may use cookies.  A cookie is a small file placed on your device when you visit certain websites.  We will request consent in a cookies banner or popup box prior to gathering data.  We will not be able to identify you from the information we collect using these technologies.  This data is not linked to you as an individual, unless you choose to provide us with additional information. 

For further information about cookies please visit:  

7. Security and storage of your personal data

We are committed to ensuring that your information is secure.  In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. 

8. Links to other websites

This Privacy notice does not cover third party websites that we may link to within our websites.  We encourage you to read the privacy statements on other websites that you visit.  Please note that we are not responsible for the content on other websites. 

9. Your rights

As an individual you are empowered by a number of rights concerning the protection of your personal data to prevent misuse. 

9.1. Subject access request

You have a right to request access to the personal data we hold about you.  If you would like to request a copy of your personal data, please contact for further information 

9.2. Marketing

The key way we collect and use information for marketing purposes is: 

9.2.1. Google Analytics

When someone visits, we use Google Analytics to collect details of visitor behaviour patterns.  We do this to find out number of visitors to various parts of the site.  This information is processed in a way which does not identify an individual’s personal data.  Google will not sell or share your personal information. 

9.3. Rectification

If you believe the information we hold on you is inaccurate, you can email us at to let us know what needs updating and we will correct it. 

9.4. Right to object, restrict processing and to be forgotten

You have the right to object to us using your personal data or to ask us to delete or remove it if there is no need for us to keep it.  You can also ask us to stop processing your personal data in any way.  It’s important to note that preventing processing of some activities may delay or prevent us from fulfilling our contractual obligations to you.  Please send this request through to

9.5. Data portability

If requested, we will provide you with a copy of your personal data in .csv format.  This format is common to most systems and will allow you to easily transfer your personal data. 

10. Data breaches

In the unlikely event of a data breach, we will ensure that our obligations are complied with under data protection laws. 

11. Updates to our Privacy notice

We may make changes to this Privacy notice from time to time, including as part of the new General Data Protection Regulation.  We will update the Privacy notice and publish new versions to our website. 

12. Questions?

If you have any questions regarding this Privacy Policy, please feel free to email them through to

How you can control cookies

We use cookies to ensure our websites and services work like they’re supposed to, and if you reject our cookies some elements may not work. 

You can accept or reject cookies by amending your web browser controls. Here are some links that might be of assistance: 

Most advertising networks also give you the option to opt out of targeted advertising. For more info, visit or 

Cookies Used

Strictly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.